<\/a><\/p>\nPrivacy Policy for Missioners and Employees<\/h2>\nIntroduction<\/h3>\n
Scarboro Missions recognizes the importance of privacy and the sensitivity of personal information. Scarboro Missions is committed to maintaining the trust and confidence of our employees and missioners by handling any personal information that they give us in a respectful, professional and lawful manner. This Policy Statement has been prepared to affirm our commitment to maintaining the privacy of our employees and missioners and to inform them of our practices concerning the collection, use and disclosure of information provided to Scarboro Missions. Applicable laws and other Scarboro Mission policies govern the personal information of benefactors of Scarboro Missions.<\/p>\n
About Our Recruitment Policy and Privacy<\/h3>\n
Scarboro Missions requests people who are interested in becoming a Scarboro missioner (priest or lay) to fill out an application form, send in an autobiography and letters of reference and undergo a psychological evaluation. The application form includes the consent of the applicant to the collection, use and disclosure of the information in the application and supporting documents, in accordance with this privacy policy.<\/p>\n
Lay Mission Applicants<\/h3>\n
The application, autobiography, reference letters and an oral report of the psychological evaluation for each lay mission applicant is available to the members of the Lay Mission Admissions Committee that is responsible for the screening of lay applicants and for determining whether or not to accept the applicant into the formation program.<\/p>\n
All of the applicant’s information and documentation is kept in a personal file under lock and key. If the applicant withdraws his or her application or is not accepted as a candidate into the formation program, all of the information will be destroyed within 60 days unless the applicant specifically instructs Scarboro Missions to retain some or all of the information and documentation. Scarboro Missions shall retain for its permanent records a list of the documents that were provided by the applicant.<\/p>\n
Scarboro Missions may maintain in its data base the names and addresses of applicants in order to forward promotional material and information about Scarboro Missions. The name and address of an applicant will be removed from the data base whenever the applicant requests Scarboro Missions to do so.<\/p>\n
Priest Applicants<\/h3>\n
For priest applicants, the application, autobiography, letters of reference, transcript of marks and psychological evaluation are available to the Director of the Formation Education Department and the members of the Admissions Committee responsible for screening Priest applicants.<\/p>\n
All of the applicant’s information and documentation is kept in a personal file under lock and key. If the applicant withdraws his or her application or is not accepted as a candidate into the formation program, all of the information will be destroyed within 60 days unless the applicant specifically instructs Scarboro Missions to retain some or all of the information. Scarboro Missions shall retain for its permanent records a list of the documents that were provided by the applicant.<\/p>\n
Scarboro Missions may maintain in its data base the names and addresses of applicants in order to forward promotional material and information about Scarboro Missions. The name and address of an applicant will be removed from the data base whenever the applicant requests Scarboro Missions to do so.<\/p>\n
Missioners<\/h3>\n
Where an applicant is accepted as a candidate to become a missioner (lay or priest), all information and documentation obtained during the application process will be retained as part of the candidate’s file.<\/p>\n
The files for lay missioners and lay candidates will be kept in the Lay Missions Office under lock and key and will be accessible to the Coordinator of the Lay Missions Office, the Co-coordinator and the Program Director. Current files for priest candidates are kept under lock and key in the office of the Director of the Formation Education Department. They will be accessible by the Director of the Formation Education Department and the FED Admissions Committee.<\/p>\n
Files for priest missioners are kept under lock and key either in the office of the Moderator or in the Society archives in the office of the Secretary General. They are accessible to the members of the General Council and the Secretary General.<\/p>\n
Information required for the handling of estates, annuities, payroll, income tax and insurance purposes for missioners (priest and lay) will be retained in the Treasurer’s office.<\/p>\n
Information for candidates will only be destroyed with the consent and approval of the [Coordinator of the Lay Missions Office or the Director of the Formation Education Department].<\/p>\n
The information on file for lay missioners will also be used at the discretion of the [Coordinator of the Lay Missions Office or the Moderator] when necessary for the legitimate purposes of Scarboro Missions, such as when a Lay Missioner is considered for placement or a change in a ministry. The information on priests missioners will also be used at the discretion of the [ Moderator and the General Council ] when necessary for the legitimate purposes of Scarboro Missions.<\/p>\n
Information will also be disclosed at the discretion of the [Coordinator of the Lay Missions Office or the Moderator] when required by law or where necessary to protect the interests of Scarboro Missions.<\/p>\n
Employee Applicants<\/h3>\n
Applicants for employment by Scarboro Missions are required to complete an application form and participate in a series of interviews. Any information gathered at this time will be reviewed by an Applications Board and kept on file with the appropriate Department Head.<\/p>\n
For applicants who withdraw their application or are not accepted for employment, all personal information will be destroyed within 60 days unless retention is specifically consented to by the Applicant or required to comply with any applicable law.<\/p>\n
Scarboro Employees<\/h3>\n
Personal information on Scarboro part-time and full-time employees will be kept on file in the office of the responsible department head and in the Treasurer’s Office. Yearly job performance reviews are conducted and kept on file as well. After an individual leaves the employment of Scarboro Missions, personal files are then kept on file for a period of seven years.<\/p>\n
Safeguards<\/h3>\n
Scarboro Missions takes all reasonable precautions to ensure that all personal information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect information are:<\/p>\n
\n- Security of Premises<\/li>\n
- Restricted file access to personal information<\/li>\n
- Deploying technological safeguards, such as security software and firewalls to prevent hacking or unauthorized computer access; and<\/li>\n
- Internal password and security policies.<\/li>\n<\/ol>\n
Openness Policy<\/h3>\n
These policies on protecting the privacy of personal information are posted on our website and are readily available to anyone who asks for a copy of this document.<\/p>\n
Individual Access<\/h3>\n
Upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information. Any individual has the right to challenge the accuracy of the information we have on our files and to have it amended or deleted if the changes are mutually agreed upon with the responsible authority.<\/p>\n
About Accessing Scarboro Society Archives<\/h3>\n
The detailed policy on accessing material kept in the Archives of the Scarboro Foreign Mission Society is outlined in the document titled “Policies and Procedures for the Headquarters Archives and Record Center of the Scarboro Foreign Mission Society.”<\/p>\n
Scarboro Missions Privacy Officer<\/h3>\n
The General Council will appoint a Scarboro Missioner, either priest or lay, as our Privacy officer. At present, this position is filled by John Carten. He will be assisted by a member of our staff. John Carten can be reached at 416-261-7135 – Fax no. 416-261-0820. If any person is not satisfied with the response of Scarboro Missions, the Privacy Commission of Canada can be reached at 112 Kent Street, Ottawa, ON K1A 1H3 (1-800-282-1376).<\/p>\n
Updating and Amending the Privacy Policy<\/h3>\n
This Policy is in effect as of January 1, 2004. Scarboro Missions will, from time to time, review and revise its privacy practices and this Policy. In the event of any amendment, a notice will be posted on www.scarboromissions.ca and published in appropriate Scarboro Missions publications. Policy changes will apply to the information collected from the date of posting to the website, as well as to existing information held by Scarboro Missions.<\/p>\n","protected":false},"excerpt":{"rendered":"
Privacy Policy for the Web Site Privacy Policy for Benefactors Privacy Policy for Missioners and Employees Privacy Policy for the Web Site Scarboro Missions is committed to ensuring that your privacy is respected when you visit this site. Scarboro Missions is the sole owner of the information presented and collected on this site. Any personal […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"_links":{"self":[{"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/pages\/673"}],"collection":[{"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/comments?post=673"}],"version-history":[{"count":1,"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/pages\/673\/revisions"}],"predecessor-version":[{"id":674,"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/pages\/673\/revisions\/674"}],"wp:attachment":[{"href":"https:\/\/www.scarboromissions.ca\/wp-json\/wp\/v2\/media?parent=673"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}